The time management skills that your employees require to boost performance
Are you a supervisor or the head of a company? The position comes with lots of responsibilities. One of your duties is overseeing the people who work under you. Employees are the backbone of a company, and how they manage their time has a significant impact on the overall performance of your business. Poor time management leads to increased overtime costs, missing deadlines, and the lack of satisfying clients.
You can, however, change this by teaching your employees the right time management skills that can make them more productive. Start by setting daily and monthly goals with your staff. For every goal, establish a timeline for its completion. You can break it down to small assignments that your employees can manage.
Ensure you equip them with the right task management tools to enhance efficiency. For instance, you can download and print calendars for them from iprintable calendar 2018 or come up with a to-do-list. Consider project management programs that can simplify work. You should also teach your employees to be organised. Sometimes, people tend to misplace crucial documents or files and end up spending a lot of time looking for them. If your employees are organised, they can use such time to be complete their tasks. Maintaining an organised workstation can, therefore, boost efficiency.
You have to give your team the support that it needs to succeed. You should, therefore, evaluate different processes from time to time and monitor your team to ensure that things run smoothly. Hold discussions with your employees so that you can brainstorm better ideas for achieving your goals together. Suggest solutions to the issues they may be facing in their endeavour to complete tasks. Give them a chance to also raise their views on different topics.
Observe your team so that you can delegate duties properly. Assign different tasks to the right employees who have the skills and potential to produce the expected results. Ensure you take your time to explain the specific duties of every member and keep track of their progress.
Sometimes, employees tend to procrastinate undesirable assignments. Since this can affect productivity, you should try to break down complex jobs into smaller parts. Schedule particular times when you need the small tasks completed so that you can prevent procrastination. You should also be keen on managing communications. Answering emails and receiving phone calls in the office can sometimes distract employees from their primary work.
You can prevent this by establishing guidelines in regards to responding to such methods of communication. For instance, if the deadline for specific projects is close, request your staff to focus on working, then attend to less crucial emails afterwards. Overworking employees is not a good strategy, even if you are have a deadline. That is why you should encourage them to take breaks during works. Give them a few leave days after completing major tasks or suggest a wellness program that can help your staff unwind.